Privacy Policy

You are currently visiting the Atos Safe Office app.

Atos considers your personal data and your privacy at the utmost importance. Our privacy notice explains which personal data we collect and how we process them. We invite you to read it.

Please read the following to learn how we treat your personal information.

By using the Safe Office app and the associated website https://covid-safeoffice.atosone.com/ you acknowledge that you accept the practices and policies outlined in this Privacy Policy and hereby consent that we will collect, use your information in the following ways.

Please remember that your use of our services is at all times subject to our Terms of Use, which incorporates this Privacy Policy.

What is personal data?

Personal data may be any information relating to an identified or identifiable natural person. An identifiable natural person is one who can be identified, directly or indirectly, by reference to an identifier such as a name, identification number, location data, an online identifier or to one or more factors specific to that natural person.

Data collection

Sources Your personal data can be collected either directly or indirectly on this application.
We collect the data about you from you :
- When you provide the information directly to us automatically
- Your personal data is collected indirectly when using cookies and other similar technologies

Your personal data is collected indirectly when using cookies and other similar technologies. Atos intends to collect information such as the number of visitors, as well as user’s last visit date and consulted page. Please refer to the “cookies and other tracking technologies” part below.

Personal Data Collected Personal Identifiers
In general, we will collect location information in order to personalize the activities you are doing in the app. This information is completely anonymous unless you decide to create a profile to get access to certain features of the app. In this case, we will collect the following types of Personal Data about you:

• Phone Number
• Location Information
• Country

You may choose to use the self-assessment tool to evaluate the risk of being affected by COVID-19. This information is only intended for your personal information and it is not stored locally nor shared with Atos or any other third parties. Your personal data is collected indirectly when using cookies and other similar technologies. Atos intends to collect information such as the number of visitors, as well as user’s last visit date and consulted page. Please refer to the “cookies and other tracking technologies” part below.

Purposes of the processing

In order to provide you with an efficient and optimal experience on this application and let you use some of its functionality, you will be asked to communicate personal data. All the data elements to be provided directly by you are mandatory only if you want to use the community module of the app.

Categories of personal data

In order to provide you with an efficient and optimal experience on this application and let you you will be asked to communicate personal data. Some of those data are mandatory and some are optional.

Mandatory Data, we will ask you to communicate is: First Name,Last Name, contact details (email address, telephone),Country. This data is processed to create a personalized profile for you.

Optional data we will ask you to provide related to Health and protected data with respect to underlying conditions, generic symptom and if you have been in contact with other people with COVID-19.

Data Retention Period

The period for which we process your personal data is shown in the table below:

Category of data	Data retention Period
Employee declarations	As per the decisions and local requirements and can be enveloped in local CADPs
Booking information	20 days
Any other logs / information	6 months

Atos and your personal data

For the processes stemming from this Application, Atos is the data controller, deciding their purposes and means. Because data protection and security matter, Atos has adopted a Privacy Policy internal data protection processes Binding Corporate Rules (BCR).
Atos is the first IT company to have obtained approval of its Binding Corporate Rules (BCR) by European data protection authorities both as a data controller and a processor. This approval evidences Atos’ commitment to the protection not only of its own data but also that of its clients: all Atos entities provide a very strong level of protection to personal data, complying with European Union’s standards, regardless of their location in the world. The BCR are a commitment whereby the companies of the Atos Group undertake to process personal data in accordance with a stringent level of protection to personal data it processes for its own needs (applicants data) but also for the needs of its customers, therefore allowing the free flow of personal data between the companies of the Atos Group.
Atos’ Application is hosted in the European Union and application support may be made from Atos India. The transfers resulting from such support would be framed with the Atos Binding Corporate Rules.

Accuracy, relevance and security of your personal data

As stated in our BCR, any personal data processed by Atos is kept on secure servers. Atos uses reasonable administrative, technical, personnel, and physical measures to safeguard personal data against loss, unauthorized access, use, disclosure, or modification and to ensure the integrity of the personal data.
Additionally, Atos ensures to process your personal data only for the purposes mentioned in this privacy notice and to keep data no longer than necessary.

Who can access your data?

Application administrators and members of (local) crisis committees

Your rights

You have:

• The right to information regarding how your personal data is processed.
• The right of access your personal data processed by Atos.
• The right to erasure which allows you to require your personal data to be deleted by Atos
• The right to restriction of processing which allows you to control how your data is processed
• The right to object the processing of your personal data which means that you can require that Atos ceases to process your personal data
• The categories of Personal Data that we have collected about you
• Sources from which personal data was collected

You may also have the right to ask for a portable format of your personal data or restrict or object to the processing of your personal data. To exercise these rights, please complete this online form to contact the Atos Data Protection Office. For any other queries contact us here. This Privacy Notice is published and could be amended from time to time. We invite you to consult this page regularly.

Cookies and other tracking technologies

Atos is committed to comply with the EU Directive on privacy in the electronic communications. For this purpose, we have developed the following notice which intends to give you all the keys to manage the cookies we use while you’re visiting our website or application

What is a cookie?

Cookies are small files which are downloaded on to a device when the user accesses to certain websites. The piece of information is then sent to the original website when the user visits the page again or when he/she visits a website that recognizes the cookie. Cookies allow a website to recognize users, to understand the users’ navigation on different websites, thus facilitating user’s navigation, save his/her preferences and improving his/her utilization of the website. Cookies can have different objectives and utilities. For more information about cookies, visit the following websites: www.allaboutcookies.org and www.youronlinechoices.eu

Atos Cookies

We intend to ensure that you enjoy your experience on our Application. For this reason, when visiting our Atos application, cookies are installed on your device.
When using this application, data logs of your surfing activity may be collected with the purpose of understanding aggregate usage of features and pages. For this very purpose we use Google Analytics.

Purpose of the cookies

Please note that these settings are only valid for the pages created and owned by Atos. When we embody link to external websites and that you click on these links you leave our website and therefore the settings and policy applying to our website no longer applies. You should consider the new website cookies policy and settings.
Find more information below about Atos cookies.

Atos’ cookies table

Where the cookie is mandatory, “NA” can appear in the part “How to disable / enable this cookie”.

How can I control or delete cookies?

1.For website, cookies can be controlled or cleared by going into the browser settings.
2.For mobile applications, cookies can be cleared by going into application settings within the device and clearing all app related data.

If you are a California resident, please visit page for California Privacy Rights

Terms and conditions

You are currently visiting the Atos Safe Office app.

You are now connected to the Atos Safe Office platform.

This page (together with the documents referred to on it) tells you the conditions of on which you may make use of our App and website (https://covid-safeoffice.atosone.com/) referred herein after as “the Website”. Please read these Conditions of use carefully before you start to use the Website.

Acceptance

The information and content contained in the Website are provided subject to the following Terms and Conditions Your access to this Website and continued usage constitutes complete acceptance of these terms and conditions.

Purpose of the Website

The present site supports Organizations with return to work with the help occupancy measurement to maximize the safety and minimize the stress for employees and questionnaire supporting in determining your eligibility to return to office.

You may access and use this website if you agree to be legally bound by the terms set out here. If you do not agree to be legally bound by these terms please do not access and/or use the totality or partiality of the Website. In the event of breach of these terms and conditions, your rights of use will be rescinded.

Warranties and liability

The information provided on this site is free of charge and for informational purposes only and does not create a business or professional services relationship between you and Atos. Any use you make of the information provided on this site, or any site or service linked to by this site, is at your own risk.

This system does not constitute medical advice or replace the judgment of healthcare professionals or the performance of any clinical assessment.

Although Atos uses reasonable efforts to include accurate and up-to-date information in this Website, this Website may include inaccuracies, outdated information or typographical errors. Therefore, Atos makes no warranties or representations as to the accuracy or completeness of any information contained herein. Further, Atos assumes no liability, obligation or responsibility for any errors or omissions in the content of this site.

We aim to ensure that the information published on the Website is accurate and consistent with current knowledge and practice. However, medical knowledge and practice is constantly evolving and this site may not reflect the latest knowledge or practice.

This website is written on the basis of general likely scenarios. Individual cases may require specific advice that cannot be addressed through this website. Accordingly, this website is provided for information only. It is not intended to replace a consultation with an appropriately qualified health professional.

If you are concerned about your health, please contact a health professional such as your primary care physician or dialing your emergency number from any landline or mobile phone free of charge.

You acknowledge and agree that Atos will not be responsible for any injury, loss or damage (whether direct or indirect) arising out of, or relating to the misuse of, or inappropriate reliance on the contents or advice contained within the Website, except to the extent that such liability cannot be excluded by law.

We only provide this website for domestic and private use. You agree not to use this website for any commercial or business purposes, and we have no liability to you for any loss of profit, loss of business, business interruption, or loss of business opportunity.

The use of the elements of this Website, any information included therein as well as the access to this site are of the sole responsibility of the user. Atos disclaims any liability for any damage whatsoever, including without limitation the indirect, consequential or incidental damages, including but not limited to lost profits or revenues, business interruption, loss of data arising out of or in connection with the use, inability to use or reliance on any material contained in this site or any linked site that may result from access to this site and the use in whole or in part of the elements or information contained therein.

Atos does not guarantee in any way uninterrupted access to this Website as well as the security of the site and the absence of any viruses or other undesirable hosts (including in the elements of the Website and in the information which is incorporated there).

Modification

Atos can modify and update at any moment, and without any kind of notice, the content published on this Website or any other contained information.

Third party websites

This Website provides links to third-party websites, which are not under the control of and are not maintained by Atos. Such links are provided for your convenience and do not imply approval or endorsement by Atos of the linked sites. Atos has not reviewed any or all of the sites linked to this site and is thus not responsible for the content of those sites or any of the off-site pages or any other sites linked to those sites.

Uploading material to the Website

Any information or request for information that you may send to Atos via the site or via e-mail to which the site may give access, is considered non-confidential.

Atos does not assume any obligation to monitor the information that you may post on its Website. By submitting any information or material, you give the Company an unlimited and irrevocable license to use, execute, show, modify and transmit such information, Material or comments, including any underlying idea, concept or know-how (the term “Material” is intended to cover all projects, files or other attachments sent to us). The Company reserves the right to use such information in any way it chooses.

Atos reserves the right at all times, in its sole discretion, to screen content submitted by you and to edit, move, delete, and/or refuse to accept any content that in Atos’s judgment violates these Terms of Use or is otherwise unacceptable or inappropriate, whether for legal or other reasons.

You warrant that any information, materials, projects, files, attachments or comments sent to us, other than personal data, that you may transmit to Atos through the Website does not infringe intellectual property rights or any other applicable law. Such information provided will be treated as non-confidential.

By submitting material on this Website, you grant Atos, and anyone authorized by Atos, a royalty-free, perpetual, irrevocable, non-exclusive, unrestricted, worldwide license to use, copy, modify, transmit, sell, exploit, create derivative works from, distribute, and/or publicly perform or display such material, in whole or in part, in any manner or medium (whether now known or hereafter developed), for any purpose that Atos may choose.

Applicable Law

In the event that any portion of these Terms and Conditions is held to be unenforceable, the unenforceable portion shall be construed in accordance with applicable law as nearly as possible to reflect the original intentions of the parties and the remainder of the provisions shall remain in full force and effect.

Atos’s failure to insist upon or enforce strict performance of any provision of this Agreement shall not be construed as a waiver of any provision or right. Neither the course of conduct between any party referred to herein nor trade practice shall act to modify any provision of these Terms and Conditions. These Terms and Conditions shall be governed by and construed in accordance with French law. Any cause of action against Atos must be commenced in France.

Notice of intellectual property rights

This website is protected by intellectual property rights and is the exclusive property of Atos. Any material that it contains, including, but not limited to, text, graphics, information, motifs, logos, designs and databases, pictures, sounds, videos, logos, icons or html code is protected under intellectual property law and remains Atos’ or third party’s property.

You may use this material for personal and non-commercial purposes in accordance with the principles governing intellectual property law. Any other use or modification of the content of the Company’s website without the Company’s prior written authorization is prohibited.

Except where expressly stated to the contrary, all intellectual property rights in the contained in this site including the domain names, organization and layout of the site and the software used in relation to the site are owned by the Atos.

Atos owns a portfolio of registered and unregistered trademarks including but not limited to “Atos, the Atos logo, Atos Codex, Atos Consulting, Atos Worldgrid, Bull, Canopy, equensWorldline, Unify, Worldline and Zero Email” are registered trademarks of the Atos group. All other trademarks referred to on the site are the trademarks of their respective owners and you will require their specific authorization should you wish to use any of the trade marks.

You may not reproduce or store any part of this site in any other web site, document management system or electronic retrieval system (via screen-scraping or otherwise) without Atos’ prior written permission.

You must not use any part of the materials on this site for commercial purposes without obtaining a licence to do so from Atos.

If you print off, copy or download any part of this site in breach of these terms of use, your right to use this site will cease immediately and you must, at Atos’ option, return or destroy any copies of the materials you have made. Any rights not expressly granted in this notice are reserved.

Data Protection and Privacy

Please check our Privacy Policy

Modification of these terms of use

Atos can modify at any time and without notice these terms of use and therefore encourages you to regularly read the terms of use.

Legal notices

Atos.net is registered and owned by Atos SE, a European public limited-liability company (“Societas Europaea”), duly organised and validly existing under the laws of France having its registered office at River Ouest 80, Quai Voltaire, 95870 Bezons, France whose company number at the Commercial registry of Pontoise is 323 623 603 and Website address is atos.net.
Tel: +33 1 73 26 00 00